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Welcome to the Digital Skills homepage!

Digital Skills are defined as a range of abilities to use digital devices, communication applications, and networks to access and manage information. On this page you will find support guides, top tips, and a Contact us button in the top-right hand of the page if you need training or further support .

Moving to OneDrive and SharePoint – The trust has introduced Microsoft OneDrive and SharePoint as the new way for staff to store, access and share work files. The files will be stored in the cloud. Click on the navigation bar at the top of the page to access in-depth guides, top tips, video’s, and link to book one of our advertised training sessions. Below are some did you knows, frequently asked questions, and support guides/ videos on how to do specific tasks in 365 web version.

If you’re looking for a little help or wanting to request some bespoke OneDrive/ SharePoint training, please click on the Contact us tab in the navigation bar above.

You can attach more than one SharePoint file in an email message at a time, when using the Outlook web version Attach file functionality:

In a New email message window, select Attach file
Select OneDrive
Select Recent
Any recent SharePoint files you’ve been working on will show, select files to attach
Click the down arrow to the right of Share link , then select Attach
All files will attach at once

Note- If you have access to the 365 desktop licence, you will also see Recent items when selecting the Attach file functionality, this includes recent SharePoint documents you’ve been using, however you will only be able to select one to attach at a time.

Pressing on certain keyboard keys on a windows PC moves your cursor to the next line inside the same cell in Excel on the web

Place the cursor in the cell where you want the line break to go
Press Alt + Enter on your keyboard to move to next line within the cell

SharePoint sorts the Name column as text not as a number. This causes issues when wanting to save documents in numerical order, a workaround is by:

Adding leading zeros so all numbers have the same digits such as:

…

or for bigger numbers

001

002

003

…

099

100

101

What is OneDrive?

OneDrive is a cloud based storage that allows you to securely store your personal data.

What is SharePoint?

SharePoint is a web based platform that allows you to manage content, collaborate and, share information securely.

How do I access my SharePoint page for the first time?

The day your shared drive has migrated successfully to SharePoint you will receive an email from ‘Hannah Watt’ confirming successful migration, instructions and a link to your new SharePoint page. Click on the link to access your SharePoint page

How do I access my personal OneDrive documents?

Click on the My files – OneDrive icon on your desktop

If you are signed into the OneDrive app – click on File Explorer, then click on the right arrow to the left of the OneDrive icon and your name

How do we give new members of staff access permissions to the new SharePoint page and remove access permissions when staff leave?

Ring Service Desk (21000) to request permission access or removal – it’s good practice to regularly review access permissions

How do I see the icon’s descriptions in OneDrive on the web?

Select the right arrow icon below the blue circle with a white plus
You will now see the icon description appear

How do I create a new document?

On your Desktop, click on the My files – OneDrive icon
From the opening window, select the folder you want to save the new document in
Click on the + Create or upload button
Select the type of document you want to create from the opening window

Why am I unable to access my shared drive from File Explorer?

Your shared drive has been migrated across to SharePoint and you now now need to access it via the new way – see ‘How do I access my SharePoint page for the first time?’

How do I create a copy of a template document, to work on?

Open the template document
Select File – Create a Copy – Create a copy online
From the opening Create a copy online window, give your copy file a File Name
Click on the down arrow in the Choose Location section if you want to save to a different location
Click Create a Copy
Your copy has been created, you can now start working on the new copy document – the original template is still available.

When is a new version of a document created?

A new version of the document is created when it is closed, provided changes were made.

How do I access a form downloaded from the staff intranet if I don’t have a 365 desktop licence?

Click on the My files – OneDrive icon on your desktop then select Documents – Downloads to see the form

If you’re signed into the OneDrive app, open File Explorer, select your OneDrive app – Documents and then the Downloads folder

Select a task below to see how it’s done in 365 on the web

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