1. Open OneDrive, then select My Files.
2. Select the file or folder you want to share by selecting the circle icon in the top right-hand corner. Note – If using List view, select the circle on the left hand side.

3. Select Copy link at the top of the screen.

4. A Linked copied widow opens informing you ‘People with existing access can use the link‘, select Settings if you want to change permissions.

5. Select an option for who you want to give access to with the link: People in NHS – allows anyone in the organisation who has the link access to the file, whether directly from you or forwarded on. People with existing access – can be used by people who already have access to the file or folder, it doesn’t change any permissions. People you choose – gives access to only the people you specify, if people forward the sharing invitation, only people with access will be able to use the link.

6. Under More settings, click on the drop-down arrow to the right – hand side of Can edit to change the editing settings – Can edit is the default: Can edit – Make any changes.   Can review – Can only suggest changes.   Can view – Can’t make changes.   Can’t download – Can view, but can’t download.

7. Click Apply – you can now paste and send the link out, for example in an email.

Updated: 30 January 2024