Sharing files and folders

The files on your OneDrive are private until you share them. When you share files or folders with edit permissions then the people you share with can add the files or folders to their OneDrive.

Sharing options

With people

1. From the OneDrive homepage, click on My files in the navigation pane
2. Select the file or folder you want to share
3. Select Share

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4. From the opening share window, click on the Settings icon

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5. From the opening Links settings window, set the links permission from the The link works for options – this allows you to control who accesses the link and what they can do

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6. Click the down arrow to the right of More settings to amend editing settings – Can edit is the default setting

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7. Set expiration date allows you to set a date for the link to expire
8. Once all link settings and permissions are set, click Apply

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9. In the Add a name field start typing the name or email address of people you want to share the documents with
10. To quickly share with these people you can click on the pencil sign to assign editing rights.
11. You can add a message if needed then, click Send – the people you have shared the file/ folder with will receive an email confirmation

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With “Copy link”

1. From the OneDrive homepage, click on My files in the navigation pane
2. Select the file or folder you want to share
3. Select Share

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4. From the opening window click on the settings icon

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5. From the opening Links settings window, set the links permission from the The link works for options – this allows you to control who accesses the link and what they can do

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6. Click the down arrow to the right of More settings to amend editing settings – Can edit is the default setting

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7. Once all permissions have been set, click Copy link button

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8. Paste and share the link where you want to share it, such as in an email.

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