How to schedule a patient on the Emergency List into a Theatre slot in Scheduling Appointment Book

Please note: a patient will only drop off the Emergency List in Powerchart when they are checked in to theatre i.e. at the end of the scheduling process

1. Open SchApptBook from the eRecord login screen

2. In SchApptBook click the ‘Request List Enquiry’ icon to the top left

3. A new window will open. Choose ‘Emergency Theatre Scheduling List’ in the ‘Enquiry’ section

4. Select the appropriate Emergency Theatres in the ‘Request List Queues’ section

5. Click the ‘Find’ button to the bottom left of the window
6. The Scheduling list will now appear. All the cases with a case status of ‘Ready’ will be on this scheduling list:

7. To Schedule a patient right click on the patient you want to schedule and select ‘Schedule’ from the menu
8. The Appointment Attributes window will now open. You will then have to fill in some more details in the ‘Details’ tab
9. It is important that at this stage you remember to click on the ‘Orders’ tab by searching for the procedure, type in part of the procedure in the ‘Search’ tab in the lower section of the form.

9. The Scheduling screen will now open. Click on the time you want to schedule the patient in the theatre you want to schedule them in:

10. Click ‘Schedule’ to the top right

11. In the confirmation window that opens, click ‘OK’

12. The case should be coloured orange in the theatre slot. Now click ‘Confirm’

13. In the confirmation window that opens, select the ‘General’ tab and check that the Encounter Type is set to Inpatient
14. Click OK

• The case will be scheduled into theatre now and will drop off the ‘Scheduling List’
• You can now send for the patient
• When the patient arrives and is checked into theatre, they will drop off the Emergency List in Powerchart

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Updated: 4 November 2021