How to Attach a File from SharePoint to an Email (Attach as Copy)

This guide will help you attach a file from SharePoint to an Outlook email as a document — not just a link — which is important when sending to people outside the NHS. 

1. Open your web browser (Microsoft Edge). 
2. Go to your SharePoint site and find the document you want to send. 
3. Click the three dots (•••) next to the document name. 
4. Select Copy link. 
5. Open Outlook and start a new email. 
6. In the body of the email, right-click and choose ‘Paste’, or press Ctrl + V to paste the link. 
7. Once the link appears in the email, click on it. 
8. A preview window will open. 
9. In the top-right corner of the preview, click the three dots (•••). 
10. Select Attach as Copy. 
11. The file will now be attached to your email as a document. 
12. Add your message and recipient, then click Send. 

• External recipients (outside the NHS) may not be able to open SharePoint links. 
• Attaching the file as a copy ensures they receive the actual document. 

❓ Need Help? 

Get in touch — nuth.IT.Training@nhs.net