{"id":17749,"date":"2025-10-07T09:33:18","date_gmt":"2025-10-07T09:33:18","guid":{"rendered":"https:\/\/training.nuth-itt.co.uk\/?page_id=17749"},"modified":"2025-10-14T09:22:30","modified_gmt":"2025-10-14T09:22:30","slug":"how-to-attach-a-file-from-sharepoint-to-an-email-attach-as-copy","status":"publish","type":"page","link":"https:\/\/training.nuth-itt.co.uk\/?page_id=17749","title":{"rendered":"How to Attach a File from SharePoint to an Email (Attach as Copy)"},"content":{"rendered":"\n

This guide will help you attach a file from SharePoint to an Outlook email as a document \u2014 <\/span>not just a link<\/span><\/b> \u2014 which is important when sending to people <\/span>outside the NHS<\/span><\/b>.<\/span> <\/span><\/p>\n\n\n\n

Step-by-Step Instructions <\/div>\n\n\n\n
    \n
  1. Open your web browser<\/span><\/b> (Microsoft Edge).<\/span> <\/span><\/li>\n\n\n\n
  2. Go to your <\/span>SharePoint site<\/span><\/b> and find the document you want to send.<\/span> <\/span><\/li>\n\n\n\n
  3. Click the <\/span>three dots (\u2022\u2022\u2022)<\/span><\/b> next to the document name.<\/span> <\/span><\/li>\n\n\n\n
  4. Select <\/span>Copy link<\/span><\/b>.<\/span> <\/span><\/li>\n\n\n\n
  5. Open <\/span>Outlook<\/span><\/b> and start a new email.<\/span> <\/span><\/li>\n\n\n\n
  6. In the body of the email, <\/span>right-click and choose \u2018Paste\u2019<\/span><\/b>, or press <\/span>Ctrl + V<\/span><\/b> to paste the link.<\/span> <\/span><\/li>\n\n\n\n
  7. Once the link appears in the email, <\/span>click on it<\/span><\/b>.<\/span> <\/span><\/li>\n\n\n\n
  8. A <\/span>preview window<\/span><\/b> will open.<\/span> <\/span><\/li>\n\n\n\n
  9. In the top-right corner of the preview, click the <\/span>three dots (\u2022\u2022\u2022)<\/span><\/b>.<\/span> <\/span><\/li>\n\n\n\n
  10. Select <\/span>Attach as Copy<\/span><\/b>.<\/span> <\/span><\/li>\n\n\n\n
  11. The file will now be attached to your email as a document.<\/span> <\/span><\/li>\n\n\n\n
  12. Add your message and recipient, then click <\/span>Send<\/span><\/b>.<\/span> <\/span><\/li>\n<\/ol>\n\n\n\n

     <\/span><\/p>\n\n\n\n

    <\/i> Why Use \u201cAttach as Copy\u201d?<\/span><\/b> <\/div><\/span><\/p>\n\n\n\n